Responsible	Due	Date

Item	Party	Date	Completed

Contact printer to verify availability	Yvonne	12/31/05	12/29/05

Contact Christina to verify availability	Terri	12/31/05	12/29/05

Report to be created by Sectors in Gifts to RTF file	Yvonne	1/6/06	1/3/06

Hard copy to Dianne & Dan to edit project descriptions	Yvonne	1/6/06	1/3/06

(will use same descriptions for WI report)

E-mail grants listing file to Christina	Yvonne	1/6/06	1/6/06

Send any revisions of intro section to Christina	Yvonne/Terri	1/6/06	same

(board & staff listing, table of contents, purposes,

program interests, policies, procedure, style)

Editing of project descriptions	Dan/Dianne	1/11/06	1/11/06

Complete formatting of intro section	Christina	1/11/06	same

Hard copy of edited project descriptions to Christina	Yvonne	1/12/06	1/12/06

Approve or edit/write program sector descriptions	Mike/Dan	1/12/06	same

Special anniversary section?	Mike G.	1/12/06	no

Start gathering various mailing lists	Yvonne	1/31/06	progress

Send program sector changes to Christina	Yvonne	1/16/06	none

Complete formatting and editing of grants listing	Christina	2/1/06	progress

First draft of intro & grants sections to Yvonne	Christina	2/1/06	3/7/06

Proofread intro & grants sections (run tape total,	Yvonne	2/2/06	3/7/06

check alpha order, abbrevs, heading/endings)

Changes back to Christina	Yvonne	2/3/06	3/7/06

Decide if enclosure cards are needed	Mike G./Yvonne/Terri	2/3/06	3/1/06

Choose cover design, colors, and texture style	Mike, Yvonne, Terri	2/3/06	2/8/06

Raised lion on cover; same stock, different color;	(work with

inside ink dependent on color of cover;	LithoPrint)

Garamond font to be used.

Inside paper white like last year.

Finalize selections for mailing lists	Mike G./Dan/Yvonne/Terri	2/8/06	3/1/06

(grantees, media, national & local leaders,

phone & mail requests; )

Responsible	Due	Date

Item	Party	Date	Completed

Prepare mailing lists in Excel (or ACT?)l	Yvonne	2/10/06

Decide how many annual reports and envelopes	Mike, Yvonne, Terri	2/24/06	2/24/06

to be printed & ordered (1,600 ARs in 2005)

Confirm with printer: mailing permit # and use of	Yvonne	2/28/06	2/24/06

Confirm quantity of AR with printer	Yvonne	2/28/06	2/24/06

Order enclosure cards from printer, if needed	Yvonne	2/28/05	done/not confirm

Second draft to Yvonne	Christina	2/8/06	done

Second draft changes back to Christina	Yvonne	2/9/06	done

Third draft to Yvonne	Christina	2/10/06	3/22/06

Distribute 3rd draft with changes to Mike G., Terri, Dan	Yvonne	2/10/06	3/23/06

Send mailing lists to printer	Yvonne	3/1/06

Send 3rd draft changes back to Christina	Yvonne	2/14/06	3/24/06

First draft of financial statements	Mandy/Cynthia	2/10/06	N/A

Send financial statements to Christina to enter	Yvonne/Mandy	2/10/06	3/8/06

Entry and editing of financial statements completed	Christina	2/14/06	3/20/06

Proof-read financial statements	Mandy/Yvonne/Cynthia	2/16/06	3/20/06

Complete preparation of financial footnotes	Mandy/Cynthia	2/20/06	3/20/06

Send financial statement changes to Christina	Yvonne	2/20/06	done

Full draft (-FiSt) to Yvonne to distribute (MG/TF/DS/CF)	Christina	2/22/065	3/21/06

Complete proof-reading of entire AR draft	MWG/DPS/YE/CF/TF/DJS	2/24/06-3/27	3/24/06

Draft (with changes noted) for President's approval	Yvonne	2/24/06	3/24/06

President's changes and approval	Mike G.	2/27/06	done

(Prizes & Anniv. pages)

Changes complete; print copy for TF/MWG	Christina/Yvonne	3/1/06	done

Files sent to LithoPrint	Christina	3/3/06	done

(proofs expected within a week)

Obtain Independent Auditors' Report	Cynthia/Mandy	3/1/06	done

Letter from Deloitte & Touche (camera ready)

Send Independent Auditor's Report to Lithoprint	Yvonne	3/1/06	done

Responsible	Due	Date

Item	Party	Date	Completed

Send Auditor copy of AR draft	Mandy	3/15/06	done

Receive and proofread printer's proofs	Mike G./Terri/Yvonne	3/18/06	done

Returned printer's approval form to Lithoprint	Yvonne	3/18/06	final:

Approve cover	Yvonne/Terri/MWG	3/20/06

First box of bound reports expected	LithoPrint	3/31/06

Mail Annual Reports	LithoPrint	3/31/06

Mail Annual Reports to Directors	Terri	4/4/06

Web site updated with 2005 AR	Christina	6/1/06